Common Documents That Require Notarization But You Would Never Know

Most people associate notarization with significant life events, such as buying a house or signing a will. Still, dozens of everyday documents also require a notary’s seal to be considered legal, valid, or accepted.

At Five Star Notary Service, we often meet clients who say, “I didn’t even know this needed to be notarized!” That’s why we’ve put together this helpful list of surprising documents that need notarization and why skipping this step can cost you time, money, or even legal protection.

1. Parental Consent for Travel

If a minor is traveling without both parents, especially internationally, a notarized consent form is often required by airlines, immigration authorities, or even cruise lines.

• Who needs it: Divorced or separated parents, single-parent households, guardians

• Why: To prevent abduction and ensure both parents’ consent

2. DMV Forms for Title Transfers or Vehicle Sales

Many Department of Motor Vehicles (DMV) and tag agencies require notarized signatures on:

• Bill of Sale

• Title Transfers

• Odometer Disclosure Statements

Why: To legally validate the transfer and protect both buyer and seller

3. School Residency and Enrollment Forms

Some schools require notarized proof of residency, guardianship, or consent to treat a student medically.

• Who needs it: Parents, guardians, or foster parents enrolling children

• Why: To confirm authority and residency in the school district

4. Letters of Authorization or Permission

These include:

• Permission to pick up a child from school or daycare

• Authorization to act on someone’s behalf at a bank or government office

• Permission for someone else to make decisions while you're away

Why: Businesses and institutions often require these documents to be notarized to limit liability

5. Financial Documents for Banks and Investment Firms

Certain financial institutions require notarization for:

• Beneficiary changes

• Retirement plan elections

• Loan agreements

• Durable Power of Attorney

Why: To confirm identity and reduce fraud in high-risk financial transactions

6. Statements or Affidavits for Court or Immigration Cases

Any sworn statement, affidavit, or declaration used in legal or immigration matters must be notarized.

• Who needs it: Individuals submitting documents to the court, USCIS, or an attorney

• Why: Courts require verification that the statement was made under oath

7. I-9 Employment Verification (Authorized Representative Section)

While not always notarized, employers hiring remote workers often ask a notary public to complete Section 2 of the I-9 form as an authorized representative.

• Why: To verify identity and work eligibility for remote hires

• BONUS: We offer this service through our HR Support at Five Star Notary!

We Make It Simple So You Don’t Miss a Step

Whether it’s a one-time form or part of a major life change, we’re here to make sure your document is signed, sealed, and fully legal.

At Five Star Notary Service, we offer:

• Mobile Notary Appointments in West Palm Beach and surrounding areas

• Remote Online Notarization (RON) for out-of-state and international clients

• Same-Day & After-Hours Availability

Need a Notary?

Reach out and ask, we’re always happy to help.

📞 Call/Text: 561-810-1228
📧 Email: info@fivestarnotaryservice.com
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